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Network Printers, Multi-function Devices & Managed Print Solutions - Preferred Provider Arrangements - Circular 49.7

To Chief Executive Officer
Corporate Services Staff
Finance and Accounting Staff
Information -Technology Staff
Librarian - Information Staff
Date 7 December 2017
Contact Vicky Newton
Response Required No
Summary LGA Procurement has a panel arrangement for the supply of document output devices and related services for access by Councils and Local Government entities across South Australia. This includes Network Printers, Multi-function Devices and Managed Print Solutions.


SA Councils and Subsidiaries have access to a preferred panel arrangement for the supply of Network Printers, Multi-function Devices & Managed Print Solutions through the Document Output Devices Panel.

This panel covers small, medium and large scale business needs and includes purchase of smaller printers!

LGAP - Value

With accountable and transparent contractual agreements already in place and suppliers committed to delivering services at their best price, Councils can readily approach a panel for quotations, by releasing a RFQ for your specific requirements.


There are a number of factors to consider when determining your needs, such as type (Monochrome (Mono) or Colour), monthly output (pages), print speed/noise and also can include the following:

  • Fax capability (send and receive options), speed dialling and security;
  • Collation unit;
  • Stapling;
  • Hole punching; and
  • Booklet printing.


The HofA between each Panel Member and LGA Procurement requires equipment offered under the Panel to be US EPA Energy Star® (or equivalent) compliant.

*The HofA (including agreed confidential pricing) with each Supplier is able to be viewed on VendorPanel. Contact for a login. 

Who is a Preferred Supplier?

With endorsed National suppliers on contract, Councils can be assured they are purchasing from some Australia's lead companies!

Fuji Xerox Australia Pty Ltd
Konica Minolta Business Solutions Australia Pty Ltd
Kyocera Document Solutions Australia PTY LTD
Ricoh Australia

How do I obtain a quote?

Access to the panel is via VendorPanel. A factsheet has been developed to assist in the scooping of your requirements. This is intended to assist suppliers to provide the most appropriate products for your individual requirements.

Network Printers & Multifuction Devices - Factsheet(377 kb)

Please contact LGA Procurement via email to obtain a login for VendorPanel, a free probity based system used across Australia by Local Government and other organisations to seek quotations.

To seek a competitive quote, just click on “Create a new RFx” – this will take you through a step-by-step request wizard, allow you to outline your requirement, attach documents and post your request electronically to the relevant suppliers.  There are short videos and FAQs in VendorPanel that will assist you in this process.

Suppliers are notified by email and submit their quotes online via their own VendorPanel account.  You can monitor supplier engagement in real time – seeing when they have read your request and when they have submitted a response.  You are unable to access the response until the Close Time for the RFx. 

VendorPanel will manage the supplier Q&As, updated and addendums and provides tools to assist in evaluation of responses and notifying suppliers of the successful RFx.  You can then download all documentation, including a final report into your council ECM. 

NOTE: When purchasing through an LGA Procurement arrangement always include the Contract Number and Short Title in all correspondence, including your purchase order. This will ensure you are covered by the contract terms and conditions and pricing agreed with preferred providers. 

Who can access this Panel Arrangement?

Any South Australian Council or subsidiary constituted within the meaning of the Local Government Act 1999 (SA) as amended and any other organisation as approved by the LGA Procurement Board. Subsidiaries include, but are not limited to:

Adelaide Hills Region Waste Management Authority
Adelaide Parklands Authority
Centennial Park Cemetery Authority
East Waste Management Authority
Eastern Health Authority Inc.
Fleurieu Regional Waste Authority
Flinders Mobile Library
Gawler Flood Plains Management Authority
Highbury Landfill Authority
Legatus Group (Formally Central Local Government Region)
LG Professionals SA (Formally LGMA SA)
Limestone Coast LGA (Formally South East LGA)
Local Government Risk Services
Local Government Systems Inc.
Murray Mallee Community Transport Scheme
Murraylands and Riverland LGA (Formally Murray & Mallee LGA)
North Adelaide Waste Management Authority
Nuriootpa Centennial Park Authority / Barossa Tourist Park
Outback Areas Community Development Trust
Queen Elizabeth Park Trust
Rundle Mall Authority
Southern & Hills LGA
Southern Eyre Peninsula Subsidiary
Southern Region Waste Resource Authority
Statewide Super (Formally Local Super Pty Ltd)
West Beach Trust / Adelaide Shores

If you have any queries about this panel, please contact Vicky Newton on 8224 2046 or email

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