Model Documents & Resources

** These documents and the Procurement Handbook are currently under review - updated documents available February 2020** 

LGA Procurement provide a range of resources including the procurement handbook, fact sheets, model policies, guidelines and contracts that have been developed to to assist councils to meet their legislative obligations including the requirements of the Local Government Act, and the ICAC Act.

Our Procurement Handbook has been prepared in line with the requirements of the Local Government Act 1999 to assist Councils meet their obligations in terms of fraud and corruption under ICAC.

Handbook

Procurement Handbook-20140221-v2.0(1616 kb) 
Procurement Handbook - 20140221-v2.0-TOC & Appendices Only(130 kb)

In 2012, as part of the Year of Procurement, LGA Procurement published a suite of state-of-the-art model documents covering contracts and policies and a related Procurement Handbook to assist Councils in making the procurement process more efficient and safer. 

The Procurement Handbook has been prepared in line with the requirements of the Local Government Act 1999 to assist Councils meet their obligations in terms of fraud and corruption under ICAC.

In 2013, in response to consultations with representatives from the Local Government sector, and certain legislative changes, eight additional appendices have been added to the Procurement Handbook. If you already have a printed copy of the Procurement Handbook, please ensure you download the eight additional appendices and incorporate them into your hard copy.

Model Contracts

The template documents available below are a word version of the best practice versions of the templates for use by Councils.

Please note that the LGA takes no responsibility for the manner in which these documents are modified by you and encourages all users to refer to the PDF versions of the document if they have any queries regarding their original form.

Early in 2013, the Work Health and Safety Act, 2012 and the Work Health and Safety Regulations, 2012 came into effect and South Australia’s legislation is now aligned with New South Wales, Queensland, Tasmania, the Australian Capital Territory, the Northern Territory and the Commonwealth. As part of its commitment to continuous improvement, LGA Procurement has updated its entire suite of template documents to reflect this change in legislation and the revised documents are now listed below and correct as at 11 December 2013.

In 2017, the Model Tendering and Contract documents were updated to reflect the recent amendment to the Australian Consumer Law (ACL). The ACL amendment extends unfair contract protections to small business contracts, and as such may affect certain contracts entered into by councils.

Revisions occurred to the:

  • Agreements for Purchase of Goods (one off, continuing, panel continuing)
  • Minor Works Agreement
  • Professional Services Agreements (one off, continuing, panel continuing)
  • Purchase Orders (goods and works)

All other model documents remain the same. 

For further information please refer to the Unfair Terms in Small Business Contracts Factsheet below.

MS Word Templates

Please read all the drafting notes contained in each of the documents carefully prior to use. The drafting notes will provide you with guidance as to the specific information required to be included by Councils. 

UPDATED - Agreement for Purchase of Goods - One Off(177 kb)
UPDATED - Agreement for Purchase of Goods - Continuing(342 kb)
UPDATED - Agreement for Purchase of Goods - Panel Continuing(510 kb)
UPDATED - Minor Works Agreement(254 kb)
UPDATED - Professional Services Agreement - One Off(190 kb)
UPDATED - Professional Services Agreement - Continuing(200 kb)
UPDATED - Professional Services Agreement - Panel Continuing(199 kb)
UPDATED - Purchase Order for Goods(264 kb)
UPDATED - Purchase Order for Works(267 kb)
Request for Expressions of Interest - Goods(501 kb)
Request for Expressions of Interest - Services(178 kb)
Request for Quotes - Goods - Long Form(350 kb)
Request for Quotes - Goods - Short Form(140 kb)
Request for Quotes - Services - Long Form(140 kb)
Request for Quotes - Services - Short Form(137 kb)
Request for Tender - Goods - Open(226 kb)
Request for Tender - Goods - Select(226 kb)
Request for Tender - Services - Open(274 kb)
Request for Tender - Services - Select(228 kb)
Approach to Market Response Schedules(149 kb)

Style Guide

From time to time, Councils may experience problems formatting the model documents.  Where this occurs, it is recommended that you refer to the LGA Procurement Style Guide below.  The Style Guide has been designed to assist Councils using the model documents maintain consistent presentation style throughout the documentation, and quickly and easily update Table of Content pages. 
Model Documents - Style Guide(925 kb)

Factsheets

LGA Procurement will also prepare Tenders and Contracts Factsheets on various matters arising in relation to the model documents that may be of interest to Councils.  
Tenders and Contracts - Factsheet No 1 - Construction Industry Training Fund Levy(455 kb) 
Tenders and Contracts - Factsheet No 2 - Unfair Terms in Small Business Contracts(126 kb

Policies

LGA Guide Procurement Policy (91 kb) 
LGA Guide Policy for Disposal of Land and Assets (updated December 2013)(50 kb) 
LGA Guide Policy for Disposal of Land and Assets - with track changes (updated December 2013)(32 kb)

Disclaimer

The Procurement Handbook and Model Document Suite included by LGA Procurement on this website are there for the benefit of all Councils in South Australia.

LGA Procurement reviews the Procurement Handbook and Model Document Suite and updates the information as received.  The last edits to these documents were made in January 2017.

LGA Procurement does not guarantee, and accepts no liability whatsoever, arising from or connected to, the accuracy, reliability, currency or completeness, of any material contained on this website.

LGA Procurement recommends that:

  1. users of the Procurement Handbook and Model Document Suite always check this website to ensure that they are using the current versions of these documents; and
  2. users exercise their own skill and care with respect to their use of this website and that users carefully evaluate the accurancy, currency, completeness and reference of this material for their purposes.

This website is not a substitute for independent professional advice and users should obtain any professional advice relevant to their particular circumstances.

LGA Procurement is committed to continuous improvement with respect to the Procurement Handbook and the Model Document Suite and values its members import. Suggestions for refinements or with respect to the documents generally can be submitted via email at procurement@lga.sa.gov.au.

Further Reading

 

Contact LGA Procurement

LG House
148 Frome Street, Adelaide SA 5000
GPO Box 2693, Adelaide SA 5501

Telephone 08 8224 2000
Facsimile 08 8232 6336
procurement@lga.sa.gov.au

SA

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