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Annual Report Guidelines Updated – electronic deposit recognition by State Library - Circular 2.3

To Chief Executive Officer
Elected Members
Governance Officers
Librarian - Information Staff
Policy and Strategic Planning Staff
Date 7 January 2020
Contact Alicia Stewart
Email: alicia.stewart@lga.sa.gov.au
Response Required No
Summary The Libraries Board of South Australia has advised the LGA that where a council’s annual report is submitted to the National Library through the electronic legal deposit process the council will be considered to have met its deposit obligations to the State Library also.

In accordance with advice from the Libraries Board of South Australia, the LGA Annual Report Guidelines have been updated to acknowledge that where a council’s annual report is submitted to the National Library through the electronic legal deposit process, the council will be considered to have also met its deposit obligations to the State Library.

Section 35 of the Libraries Act 1982 requires councils to send a copy of their annual report to the Parliamentary Library and the State Library. The State Library is now able to download a digital copy of the annual report submitted to the National Library, where submission has been done via the electronic legal deposit process. Thus, where councils utilise the electronic legal deposit process for the National Library, they will not be required to send a separate copy to the State Library. There is still a requirement to send a copy to the Parliamentary Library.

Where a council does not use the electronic legal deposit process for the National Library, it will need to send a copy of its annual report to the State Library.

The Libraries Board of South Australia has signed an agreement to confirm that electronic deposit with the National Library will satisfy the requirements of section 35 of the Libraries Act to supply a copy to the State Library.

An updated copy of the Annual Report Guidelines is available at www.lga.sa.gov.au/governancepolicies

For more information please contact Alicia Stewart (alicia.stewart@lga.sa.gov.au).

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