LGA Procurement was established to help South Australian councils undertake best practice procurement and deliver value for money by:
- Developing and maintaining a suite of goods and services contracts that enable councils to access robust, streamlined, aggregated procurement arrangements.
- Providing a comprehensive set of best practice procurement and contracting tools and resources.
- Providing tendering and contracting advice and support services.
- Preparing and managing tenders and tender evaluations on behalf of councils.
- Facilitating the exchange of knowledge about products, services and developments of interest to the sector.
- Delivering professional development and procurement leadership to the sector.
LGA Procurement has established contracts for the supply of a wide range of goods and services.
When a council chooses to use an LGA Procurement contract it removes the necessity to approach the wider market. This is because LGA Procurement has already undertaken a rigorous open tender process that satisfies probity requirements (with particular reference to the Local Government and ICAC Acts) and achieves best value for councils.
Suppliers appointed to each panel have been evaluated and have agreed to contractual terms and conditions that meet the idiosyncratic needs of local government (some of which may be outside of industry-standard trading terms).
LGA Procurement also partners with its interstate counterparts as part of the National Procurement Network to achieve benefits far beyond the reach of an individual council or region.
LGA Procurement’s experienced practitioners can provide assistance and support to councils – from telephone advice, through to a full procurement service.
Services can include:
- Procurement planning - acquisition, evaluation and probity planning, market documentation.
- Tendering and evaluation - management of tender processes, evaluation and preparation of reports for council.
- Contracting - contract award, contract documents.
Services can be delivered on a short term or ongoing basis – to provide specialist procurement support, backfill planned absences, supplement existing resources, or help deliver urgent projects requiring significant procurement support.
LGA Procurement can also advise councils on the development of strategic procurement plans and practises, including risk identification and mitigation associated with current practices.
A range of resources including fact sheets, model policies, guidelines and contracts have been developed to assist both member councils and suppliers to adopt a consistent and compliant approach to procurement.
Resources are designed to assist councils to meet their legislative obligations including the requirements of the Local Government Act, and the ICAC Act.
Model documents include purchasing and professional service agreements, request for expressions of interest, quotes and tenders, and approach to market response schedules.
Procurement is an essential council function and an area of both risk and opportunity. Staff from a wide range of disciplines often play a significant role in establishing managing procurement contracts.
LGA Procurement offers both face-to-face training and eLearning programs developed specifically for South Australian local government.